Quoting for manufacturing & custom orders - on Shopify
Quote made-to-order and custom products on Shopify
QuotWay lets manufacturers and custom-product sellers quote work that doesn’t have a fixed price. Buyers tell you the specs, quantities, and lead times they need and attach their drawings; you negotiate the configuration and the price together, and convert the agreed quote into a real Shopify draft order - no spreadsheets, no lost email threads.
Quote custom and made-to-order work
QuotWay is a B2B quote app for Shopify built for products you can’t put a fixed price on. When every order varies by spec, quantity, material, or turnaround, “Add to cart” can’t do the job - buyers need to ask, and you need to price it. QuotWay captures the full request up front and keeps the agreed spec and price tied together through to the order.
- A “Request a quote” button on the custom products buyers shop - on every plan
- A configurable form that captures specs, quantities, and lead times
- Buyer file attachments for drawings, artwork, and reference docs (Starter+)
- A versioned negotiation that keeps the agreed spec and the agreed price together
- One click from accepted quote to a real Shopify draft order
What QuotWay is not: QuotWay does not build or price product variants like a product configurator does. It captures your buyer’s requirements through the form and attachments and lets you price them through negotiation - the right fit when every job is bespoke and quoted by a person, not auto-generated.
Capture specs, quantities, and lead times
QuotWay’s quote form captures exactly what you need to quote a custom job - dimensions, materials, finishes, quantities, and the lead time the buyer is working to. Start with built-in fields on any plan, add your own custom fields, and on Professional show or hide fields based on earlier answers.
- Built-in fields on every plan - quantity, company, contact, and notes for the essentials
- Custom fields - add your own questions (text, choices, numbers, and more) for specs, materials, dimensions, and lead time: up to 5 on Starter+, unlimited on Professional+
- Conditional form logic on Professional+ - show or hide fields based on earlier answers, so a laser-cut job and an upholstery job each see only the questions that fit
- Line-item notes - keep per-line instructions (a finish, a tolerance, a substitution) attached to the exact line they belong to, all the way to the order
Buyers attach files to their request
Buyers can attach the files a custom quote actually needs - CAD drawings, spec sheets, artwork, reference photos, or a tender document - straight to their request, on Starter and up. The files arrive with the quote, so you’re pricing against the real artwork instead of a description in an email.
- Buyer attachments on Starter+ - files arrive with the quote, not in a separate email
- Limits by plan: 3 files × 5 MB on Starter, 5 files × 10 MB on Professional, 5 files × 25 MB on Enterprise - sized for drawings and high-resolution artwork
- Files stay attached to the quote across every negotiation round, so the spec history travels with it
How QuotWay keeps uploads safe: every uploaded file is type-validated and rejected if it contains active or malicious content before it’s accepted - so a buyer can’t slip an executable or an active-content file into your inbox.
Negotiate specs and price together
A custom job is rarely right on the first pass - the quantity changes, a material gets substituted, a lead time gets tightened, and the price moves with it. QuotWay handles that as a structured negotiation: each round is captured as a versioned proposal, so the agreed spec and the agreed price are always tied together.
- Versioned proposals - each round (line pricing, discounts, shipping, expiry) is captured as an immutable version, so the agreed configuration and price are never out of sync
- Two-way counter-offers - merchant counter-offers on every plan; buyer counter-offers on Starter+, from the account or hosted buyer portal
- Price diff at every step - see exactly what changed between versions as the spec and price evolve
- Message attachments on Professional+ - send a revised drawing or a proof back to the buyer inside the negotiation, not as a separate email
- An append-only event log records the full lifecycle of the quote - useful for change orders, disputes, and your own records
Convert the agreed spec to an order
Once you and the buyer agree, the accepted quote becomes a real Shopify draft order with the negotiated line prices locked in - the custom configuration you settled on, priced exactly as agreed, with no re-keying. Invoicing, payment, and fulfillment all happen in Shopify.
- Convert to a native Shopify draft order on every plan - negotiated line prices carry over exactly
- Accept part of a quote and convert only those lines, or split a quote into multiple orders by group or address (Professional+) - useful when a custom order ships in stages
- Drift detection re-checks tax and shipping before you convert, on every plan, so a long negotiation doesn’t leave stale totals
- When you uninstall, your Shopify products, customers, and orders are still your Shopify data - no parallel order silo
A note on how the order is created: QuotWay converts an accepted quote into a standard Shopify draft order. It does not create pre-orders or take deposits - payment and fulfillment follow your normal Shopify flow once the draft order is sent.
How QuotWay fits your workflow
QuotWay maps onto the way a custom or made-to-order order already moves through your shop. Starter covers custom fields, buyer attachments, and buyer counter-offers; we recommend Professional for made-to-order teams - it adds conditional form logic so complex jobs ask only the right questions, and message attachments so you can send proofs and revised drawings inside the negotiation.
- 1
The buyer sends the spec
They tap “Request a quote” on the custom product, fill in the form (dimensions, materials, quantity, lead time), and attach their drawings or artwork. Guests can quote too, with a quick email-verification step - no account required.
- 2
You quote and negotiate the job
The request lands in one organized QuotWay inbox. You price the work, send a versioned proposal, and counter-offer as the spec and quantity change - sending a revised drawing or proof back inside the negotiation on Professional. Every round is recorded.
- 3
The agreed job becomes a Shopify order
When you both agree, convert the accepted quote into a Shopify draft order with the negotiated prices locked in. Invoice, payment, and fulfillment happen in Shopify.
Keep exploring
Questions, answered
Can I quote custom and made-to-order products on Shopify?
Yes. QuotWay is a B2B quote app for Shopify built for products without a fixed price. Buyers request a quote, describe their job in a configurable form, and attach their drawings; you negotiate the spec and price together and convert the agreed quote into a real Shopify draft order. It works for products you quote by hand rather than sell at a set price.
Can buyers attach files like CAD drawings or artwork to a quote request?
Yes. On Starter and up, buyers can attach files - CAD drawings, spec sheets, artwork, or reference photos - directly to their quote request. Limits are 3 files × 5 MB on Starter, 5 × 10 MB on Professional, and 5 × 25 MB on Enterprise. Every uploaded file is type-validated and rejected if it contains active or malicious content.
Is QuotWay a product configurator?
No. QuotWay does not build or price product variants like a product configurator. It captures your buyer’s requirements through the quote form, custom fields, and file attachments, then lets you price them through a versioned negotiation. It’s the right fit when every job is bespoke and quoted by a person rather than auto-generated.
How do I capture specs like dimensions, quantities, and lead times?
Add custom fields to your quote form - text, choices, and numbers for dimensions, materials, quantities, and lead times. Starter includes up to 5 custom fields; Professional adds unlimited fields plus conditional logic, so a buyer sees only the questions that apply to their job. Per-line notes keep specific instructions attached to the exact line they belong to.
Quote your next custom job in Shopify - free
Install QuotWay, add a “Request a quote” button to your made-to-order products, and start capturing specs, attachments, and lead times in one place. Free to start, with paid plans when you’re ready to add conditional forms, buyer counter-offers, and proofs inside the negotiation.
Free Lite plan · 14-day trial on paid plans · Works with Shopify Plus